VMS
Visitor Management Software
Use Aregenum’s visitor management software for streamlined and secure visitor experiences, optimised operational efficiency and enhanced overall safety.
What is a cloud based visitor management system?
A cloud-based visitor management system is a streamlined, digital solution for efficiently managing visitors in offices, schools, and gated residences. Hosted on the cloud, it simplifies processes like visitor registration, ID verification, and real-time tracking. This system is vital for enhancing security and operational efficiency, offering easy access, data compliance, and scalability to meet diverse needs. We have broken down the different aspects of our visitor management system below:
Pre-register visitors using our cloud based visitor management software
Simplify the check-in process by allowing visitors to pre-register their details before their arrival.
This feature enables visitors to provide necessary information in advance, such as their name, contact details, and purpose of the visit.
Pre-registration saves time and enhances security by expediting the check-in process and reducing manual data entry.
Meeting Requests and Pre-registration
Facilitate seamless communication between visitors and hosts by enabling visitors to request meetings with specific hosts or staff members.
This feature allows hosts to pre-register expected visitors, ensuring that both parties are aware of the meeting details in advance.
Through streamlining the scheduling process, it enhances efficiency and productivity for both visitors and hosts.
Notifications and Alerts:
Stay informed and updated with real-time notifications and alerts.
Receive instant notifications when visitors arrive, check-in, or request meetings.
These notifications can be sent to hosts, staff members, or designated personnel, enabling timely responses and effective communication.
Additionally, important updates or security alerts can be promptly conveyed to relevant parties.
Catering and Facility Management:
Enhance the visitor experience by integrating a cafeteria management system.
This feature allows visitors to conveniently order refreshments or meals during their visit.
Additionally, offer a facility booking system that enables visitors to reserve specific spaces within the premises for meetings, events, or other activities.
This centralised management system ensures smooth operations and a positive visitor experience.
Streamlined Sign-in and Verification
Simplify the visitor sign-in process with secure and efficient verification methods.
Implement features such as OTP authentication, mobile/email verification, and identity verification.
These measures ensure the accuracy and validity of visitor information while minimizing check-in time and enhancing security.
Enhanced Security Measures:
Strengthen security protocols by integrating with fire alarm systems.
This ensures that in case of emergencies, immediate notifications and alerts are sent to relevant personnel.
Additionally, implement a feedback management system to capture and address security concerns effectively.
Providing a platform for visitors to report any security issues or feedback, the system facilitates continuous improvement in security measures.
Access Card and Badge Issuance
Issue customised badges or passes to visitors for identification and access control purposes.
These badges can include visitor badges, gate passes, or access cards with specific access privileges.
This feature ensures that visitors can easily be identified and granted access to authorised areas within the premises, enhancing overall security and control.
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